June 2006 Work Session

June 14, 2006
Board Room

Attendance
Penny Austin, Linda Hunt, Steve Moberly, Pat Steele, Janice Stockton, and John Walsh.
Absent
David Ferguson.
Staff
Ned Baugh, Bonnie Estell, Cindy Gray, Margaret Harter, Stephanie Holman, Mark Mobley, Cass Owens, Sue Sater, Bara Swinson, and Ginger Ziglar Thomas.
Others

Tom Bunger, and Kurt Stevens.

Call to Order

President Pat Steele called the meeting to order at 5:20pm in the Board Room.

HVAC

Kurt Stevens spoke to the Board and presented a proposal from KB Solutions for our HVAC. All Board members received a copy of the proposal.

Discussion followed regarding resetting the system each season, energy dollars that could be saved, and the lack of filters in our system.

Mark Mobley presented information on all 3 proposals received for our HVAC; one from KB Solutions, one from Commercial Service, and one from Temperature Control Consultants.

Discussion followed.

The Board members present agreed that we need someone who is an expert in this field to provide us with more information on our system and what we should be looking for in the proposals. They agreed action was necessary, and authorized staff to proceed with a process that would ensure comparison of like services.

Fixed Asset Inventory

Bonnie Estell presented information on a Fixed Asset Inventory proposal. Bonnie encouraged the Board to read it, as it becomes an action item at the June 21 Board meeting. Bonnie recommended that we use our current Banyon software for the inventory accounting needs. Bonnie stated that she will set an amount of $1,000 for the inventory threshold amount.

Discussion followed regarding CATS equipment and costs.

Staff Day

Cindy Gray reported that we have reserved October 8 as this year's Staff Day. Cindy suggested that we use this time for ILS training, instead of later in the year in conjunction with the implementation of the new ILS. She recommended 3 days as a minimum for training.

Discussion followed.

The Board agreed with 2 days for training now, and would entertain further discussion once we get further along in the ILS process.

LCPF

Cindy Gray went over the Library Capital Project Fund - Plan B documents distributed to the Board. Cindy stated that the priorities for the library have not changed. She suggested that we still do the following things: move A-V to the second floor, expand and recreate an entrance to the Indiana Room, remodel Circulation desks, prepare for self-check equipment, and replace equipment and furniture as listed in Plan A.

The new figures for the expenses listed in Plan B totaled an estimated $568,039.00.

There was brief discussion about the bookstore. Cindy stated that we will use man hours, but no construction cost.

Other discussion followed regarding the drive-up window (holding off any changes to it), remodeling enhancement changes, and refinancing the bond.

2007 Budget Planning

Bonnie Estell presented information on the 2007 Budget Planning procedures, and went briefly over expenditures and revenues, and explained how fines differed from last year. Bonnie stated that the major part of the budget is personnel, as it is what continually increases.

Discussion followed regarding the operating fund, a rainy day fund, pay raises, meeting room charges for profit organizations, Martin Luther King holiday, and full-time hours changing from 37½ hrs. to 40 hrs. per week.

Adjournment

The meeting adjourned at 7:30pm.