December 2006 Work Session

December 13, 2006

Attendance
Penny Austin, David Ferguson, Linda Hunt, Steve Moberly, Pat Steele, Janice Stockton, and John Walsh.
Staff
Steve Backs, Ned Baugh, Patty Callison, Bonnie Estell, Cindy Gray, Margaret Harter, Stephanie Holman, Chris Jackson, Cass Owens, Sue Sater, Bara Swinson, Ginger Ziglar Thomas, and Michael White.
Others

Tom Bunger and Melissa Britton

Call to Order

President Pat Steele called the meeting to order at 5:30pm.

El Centro Communal Latino, Inc. Contract

Cindy Gray reported on the services that El Centro Communal Latino Inc. provided to the community, followed by Melissa Britton, from El Centro's Board of Directors, speaking to the Board regarding their services and their educational series.

A Cooperation Services Agreement program Facility Partnership agreement was presented to the Trustees as a draft.

Discussion followed regarding insurance, usage in the building for office space, the rate of square foot, and a library partnership with El Centro.

Steve Moberly asked that El Centro provide the library with proof of insurance.

Linda Hunt asked that the Trustees be given guidelines or a policy before by next week's Board meeting.

Discussion continued.

Property Insurance

Bonnie Estell presented an insurance committee report, and an insurance summary.

Brief discussion followed.

2008-2011 LCPF

There was discussion on the 2008-2011 Library Capital Project Fund. Cindy Gray proposed that we put together a proposal in January.

Discussion included the importance of doing homework and understanding the council members who support a LCPF. Tom Bunger encouraged the Board to consider a bond issue.

Personnel Manual

Discussion followed regarding paid positions, overtime, compensation, stipends, personal leave, training and continuing education, personnel files, and food and drink.

President Pat Steele directed this agenda item be placed under new business in next week's Board meeting. Pat also asked that we add the annual review of director to next month's meeting agenda.

Discussion followed regarding meeting dates in January (changing the January 10 meeting to January 9), meeting dates in February (changing February 14 to February 13), and changing next week's Board meeting time from 5:45pm to 5:15pm.

Before meeting adjourned, Cindy Gray presented an update on Polaris, along with Ned Baugh and Steve Backs. Steve reported that staff are doing well with Polaris, and patrons do not seem to have problems with it. Ned Baugh reported that patrons cannot access their accounts at this time, and credit cards aren't activated yet, but all else is going well with Polaris.

Adjournment

The meeting adjourned at 6:35pm.