Wednesday, June 6, 2007
Ned Baugh, Cindy Gray, Chris Jackson, Dory Lynch, Mark Mobley, Mickey Needham, Cass Owens, Mark Mobley, Sue Sater, Kathy Starks-Dyer, Bara Swinson, Ginger Ziglar-Thomas, Pam Wasmer, Michael White, and Josh Wolf
President Steve Moberly called the meeting to order at 5:45pm in the Board Room.
Cindy Gray reported the bids were higher than the estimates, mostly dealing with the mechanical plumbing. Cindy stated that the Trustees have before them the confirmed sources with the lowest bid at $36,845. Cindy briefly went over the deductions from the bids.
Cindy stated we felt we needed a contingency fund of $56,152. The total project bid comes to $577,672, and we are requesting that we will do nothing but use the $449,246 which was originally allocated, and consider transferring $100,000 of LIRF.
Linda Hunt asked why the architect's bidding was so different. Cindy responded that they said there was a big miscalculation on their part. Linda replied that this is huge.
Discussion followed.
Steve stated that our formal approval will be at the June 20th meeting. Cindy said that Bob Guindon and Kathy will be here that night from KR Montgomery.
Discussion continued regarding the high bids, furnishing costs, value engineering, and past history with builders and bidders.
Linda encouraged the library to never hire the KR Montgomery architects again. She stated she wanted to have their contract at the June 20th Board meeting, and would like to see the Trustees consider the idea to re-bid it.
Cindy Gray reported she didn't have an update on the LCPF. Randy Paul reported he went to the County Council work session last night, and that we only have 2 votes. Randy encouraged all of the Trustees to be at the Courthouse on Tuesday for the next County Council meeting.
Fred Risinger stated that he thinks there is going to be a proposal for a lower tax rate. The council members looked at our list, and his sense is that they may vote for the higher and not the lower on the list."
Bonnie Estell reported that she and Cindy had received legislative updates at a recent budget workshop. Any capital projects budget will go through these processes. Bonnie stated that they are going to have a tax review board, who will look at all construction projects.
Discussion followed.
Cindy Gray distributed background information from the index libraries. Trustees were also given index on the state with staff salaries.
Cindy announced that she and Bonnie will start meeting with department managers tomorrow for their budget needs in 2008. Trustees were given legal size spread sheets, that Bonnie prepared for HR, with staff increases/staff raises, and benefit packages. Cindy asked the Trustees for directions so she and Bonnie will know the numbers that we need to start plugging in. They will have the numbers ready to present at the next Board meeting.
Included in the increases are: changes in staff, implement city wage increase, develop budget capital replacement fun, adding 6 temporary paid level 7 back to the budget we have, (this is all on MCPL 2008 budget planning), 4 temporary seasonal staff for summer (e.g. CATS, and summer reading program in Children's) Cindy presented other ideas of: changing all non-exempt staff to a 40 hour work week in 2008, and consider making staff help with the cost of parking permits.
Discussion followed regarding changing work hours to 40 for non-exempt staff, raising any staff below the living wage to $10, the differences between a level 6 and level 7 job description, the idea of another comp service, a 2% COLA and a 2% increment raise to all staff, staff salaries, and staff benefits.
Randy Paul asked if HR could look into domestic partner policy, as he thinks it should be an option in the plan to staff.
Linda Hunt reminded that there has to be some safe guards and some legal guidelines.
Discussion continued on the budget.
Cindy stated that she and Bonnie will draft a budget and get it to the Trustees after the June Board meeting.
Before concluding the meeting, Steve Moberly asked if there was any public comment.
Bara Swinson, from staff, spoke briefly to the Board about staff not having been offered an increment for 3 years now. She pointed out that there are still staff who are getting paid the same amount of money as a new person hires in on.
The meeting adjourned at 7:33 pm.
Contact
Us Monroe County Public Library, Monroe County, Indiana ° (812)349-3050
Updated:
July 27, 2007
° http://www.monroe.lib.in.us/board/200706wrk.html
