Monday, December 29, 2008
Matt Mayol, Nancy Miller, and Jim Whitlatch.
President John Walsh called the meeting to order at 5:45 p.m.
Sara Laughlin presented the bid from Neidigh Construction Corporation for the Ellettsville Children’s addition. The bid was in the amount of $494,000 which was more than the available funds. After extensive review it was decided to eliminate the proposed courtyard. The courtyard had been a last-minute addition and not in the original proposal. There were also some safety concerns. It was agreed that many of the interior items, such as bay-window reading nooks, were more important to retain in the plan. Elimination of the courtyard accounted for about $41,000 of the necessary reduction. Other reductions included: glazing the curtain wall from the exterior side only; minor reduction of the overhang for soffits and fascia; using 26 gauge metal roof decking instead of 24 gauge; reducing steel deck overhang; and deleting the bulkhead at perimeter of stack space. One addition will be made: providing aluminum glazed curtain wall instead of aluminum storefront. The total contract amount (after reductions) is $444,075, leaving about $5,000 in contingency funds.
Steve Moberly asked what would replace the courtyard. Matt Mayol, Odle McGuire and Shook, stated that since there would still be an exit door there would be an exit pad with stairs and sod. Penny Austin asked how many stairs there would be. Matt Mayol said that at most there would be two stairs with the goal being a more natural grade with one or no stairs. Janice Stockton asked whether the door was a required safety door. Matt Mayol confirmed it was necessary to meet fire regulations.. Janice Stockton agreed that the reading nooks are important.
Janice Stockton moved; Penny Austin seconded acceptance of the bid from Neidigh Construction Corporation and the “Notice to Proceed” with work in the amount of $444,075. Motion carried unanimously.
Sara Laughlin presented a resolution to encumber $304,777.00 from the 2008 budget for expenses incurred in 2009 for the Ellettsville Children’s addition. John Walsh read into the record the entirety of the resolution.
Steve Moberly noted that the name Woollen (Woollen Molzan & Partners) was misspelled on the list of encumbrances.
Janice Stockton moved; Penny Austin seconded adoption of the resolution to encumber $304,777.00 of 2008 funds for the Ellettsville Children’s addition. Motion carried unanimously.
Sara Laughlin presented the resolution to update language in the personnel manual to reflect the policy where 30-hour employees were grandfathered as full-time employees with access to full-time benefits including PERF membership. This policy affects only employees who were hired prior to 01/01/2005 who maintained a 30-hour work week status as of 12/31/2004. There is only one employee in this category.
Steve Moberly asked how the wording is different from the version presented at the December 17, 2008 board meeting. Attorney Jim Whitlatch stated that additional language had been added to clarify that the grandfather clause applied only to employees hired prior to 01/01/2005, who maintained a 30-hour work week status as of 12/31/2004, who were not in temporary status, and who continued to maintain their 30-hour work week status.
Sara Laughlin read into the record the entirety of the resolution.
Penny Austin moved; Steve Moberly seconded adoption of the resolution to update language in the personnel policy as presented. Motion carried unanimously.
There was no old business.
There was no new business.
There was no public comment.
The meeting adjourned at 6:05 p.m.
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Updated:
January 30, 2009
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