Wednesday, October 28, 2009
Meeting Room 1B
Tom Bunger, Rita Lichtenberg, and Carol Tomasic.
Vice President Fred Risinger called the meeting to order at 5:50 p.m.
The consent agenda (Minutes of September 16, 2009 Public Budget Hearing; Minutes of September 16, 2009 Board Meeting; Minutes of October 14, 2009 Work Session; Monthly Bills for Payment; Monthly Financial Report; Personnel Report; and Board Calendar) was presented for approval.
Steve Moberly asked about payment to Neidigh Construction in amount of $35,668.80. Bonnie Estell explained that it was a regularly monthly billing for the Ellettsville renovation. One final payment is remaining. Steve Moberly asked about a payment of $1,793.75 listed as paid to “The Law Office Of”. Sara Laughlin explained that a formatting error had occurred. The payment was to The Law Office of Attorney Beth Henkel for assistance with the library appeal for lost revenue. Steve Moberly asked for explanation of why “Professional Services” has been overspent. Bonnie Estell explained that line item 3120 Engineering/Architectural Services covered soft costs for the Ellettsville renovation. Line item 3170 Computer Services relates to a new one-year (paid in advance) contract for online cataloging services. The amount reflects six months with previous vendor and 12 months with new vendor.
Regarding the Board Calendar, Sara Laughlin noted that the November 4 Work Session and November 11 Board meeting will be held in the City Council Chambers due to the fact that MCPL meeting rooms will be used as temporary Children’s headquarters during the month of November.
Dave Ferguson moved; Melissa Pogue seconded approval of the September 16, 2009 Public Budget Hearing minutes. Motion carried unanimously.
Dave Ferguson moved; Steve Moberly seconded approval of the September 16, 2009 Board Meeting minutes. Motion carried unanimously.
Dave Ferguson moved; Melissa Pogue seconded approval of the October 14, 2009 Board Work Session minutes. Motion carried unanimously.
Dave Ferguson moved; Melissa Pogue seconded approval of the Monthly Bills for Payment. Motion carried unanimously.
Dave Ferguson moved; Melissa Pogue seconded approval of the Monthly Financial Report. Motion carried unanimously.
Sara Laughlin discussed the Quarterly Services Report noting that circulation remains high, approximately 7% over last year which was in itself a record-breaking year. All other services (library programs, CATS programs, meeting room use, technology use, collection development) show increases over last year.
Sara Laughlin explained that this is the final vote by the Board on the 2010 budget. The proposed budget is:
| Operating Fund | $8,122,055* |
| Library Improvement Reserve Fund | 364,000 |
| Rainy Day Fund | 206,488 |
| Capital Projects Fund | 512,007 |
| Debt Service | 1,996,000 |
| Total | $11,200,550 |
*Operating Fund amount includes $861,651 excessive levy appeal.
Steve Moberly noted that the Board started working on the budget in June and although there are numerous unknowns and variables he felt that it was a responsible budget. He was personally pleased that the Materials Budget had been increased for the second year in a row after several stagnant years. He thanked Sara Laughlin, Bonnie Estell, and the staff for their work on the budget.
Steve Moberly moved adoption of the 2010 budget as presented and as legally advertised in the Herald-Times and Ellettsville Journal newspapers; Melissa Pogue seconded. Motion carried unanimously.
Sara Laughlin noted that the Children’s Department will be moving into Meeting Rooms 1B and 1C on October 31. Children’s audio-visual materials have already been relocated to the Movies and Music area.
None.
Sara Laughlin introduced Christina Jones, Children’s librarian and lead staff member in the Every Child Ready to Read program.
Christina Jones reported that the Every Child Ready to Read program started six years ago. The program is library-based with extensive outreach programming. Christina explained the fundamentals behind the program, which has received on-going funding from the Friends of the Library and works with CATS to televise programs. We received a grant from the State Library this year to purchase computers for early literacy and a $2,000 grant from Target to provide early literacy kits. A recent grant from Smithville Charitable Foundation will be used to enhance the Preschool Exploration Center (PEC).
The Board thanked Christina for her presentation.
Meeting adjourned at 6:35 p.m.
Contact
Us Monroe County Public Library, Monroe County, Indiana ° (812)349-3050
Updated:
November 13, 2009
° http://www.monroe.lib.in.us/board/200910min.html
