Wednesday, May 19, 2010
Meeting Room 1B
Tom Bunger, and Rita Lichtenberg.
President Fred Risinger called the meeting to order at 5:45 p.m.
Fred Risinger sent best wishes to Randy Paul and congratulated Melissa Pogue on her appointment as Principal of Edgewood Junior High School.
The consent agenda (Minutes of April 21, 2010 Public Hearing; Minutes of April 21, 2010 Board Meeting; Minutes of April 21, 2010 Executive Session; Monthly Bills for Payment; Monthly Financial Report; Board Calendar, and Personnel Report) was presented for approval.
Steve Moberly offered two corrections to the minutes: April 21 Board minutes, page 5 of packet, ending date of digitization grant project should be May 31, 2011; and April 21 Executive Session minutes should show that Dave Ferguson was present at the meeting.
Kari Isaacson moved; John Walsh seconded approval of the consent agenda as amended. Motion carried unanimously (Dave Ferguson absent for vote).
Sara Laughlin presented the Director’s Report highlighting usage of the Children’s Homework Center. Sara reported that delivery of the new bookmobile has been delayed and will likely be delivered in early December.
Mickey Needham reported that the VITAL and El Centro areas are completed. In other areas on the second floor, collections and furniture are being shifted to make room for flooring and new shelving.
Fred Risinger commended Sara Laughlin on her excellent Capital Projects Fund presentation to the Monroe County Council.
Sara Laughlin requested a reallocation of funds from the Library Improvement Reserve Fund (LIRF) and the Operating Fund to the main floor renovation funds. Included in the original bid process was a canvas canopy for the drive-up window at a cost of $4,500. Administration feels that a canvas canopy will not look good and likely will not hold up well. One local firm has estimated $46,000 for a glass and steel canopy to match the entryways and windows. Approximately $31,000 remains in the renovation contingency fund but it would not be prudent to drain that fund. Transferring $15,000 from LIRF and $23,000 from the Operating Fund would increase the renovation appropriation by $38,000. The transfer from the Operating Fund would be funds that are not required for the Radio Frequency Identification system (RFID).
Steve Moberly was concerned with the cost difference between a $4,500 canvas canopy and a $46,000 limestone/glass canopy and was supportive of the canvas canopy. In addition, he was concerned with making a final decision on a transfer of funds without any firm quotes.
John Walsh agreed with Steve Moberly and was concerned with transferring money from the RFID funds before the system is installed as unexpected costs could arise. He was not in favor of a $46,000 canopy.
The board discussed the necessity of a canopy and various other options for a canopy. Mickey Needham and Sara Laughlin will explore other options.
Josh Wolf provided information on the 2010 Summer Reading Program and showed a video promoting the program. The video has been shown at elementary schools around the county.
Rita Lichtenberg asked if it would be practical and possible for Sara Laughlin to present an overview of her director’s report at each meeting. Sara Laughlin will do so in the future. Sara also noted that the board packets are now posted on the library’s website prior to the board meetings.
Meeting adjourned at 6:30 p.m.
Contact
Us Monroe County Public Library, Monroe County, Indiana ° (812)349-3050
Updated:
June 22, 2010
° http://www.monroe.lib.in.us/board/201005min.html
