Reservable Spaces

The Downtown Library, Ellettsville Branch, and Southwest Branch are the perfect settings for your club, organization or business meeting, performance, art exhibit, or study session. All spaces are free of charge—with the exception of businesses—and are available during Library open hours. The use of Library spaces must benefit the residents of Monroe County. Businesses operating in Monroe County may reserve meeting rooms for a fee established by the Board of Trustees in the annual fee schedule. Individuals may book study rooms, conference rooms, and studio spaces, as well as request a gallery space for art and exhibits. Groups and businesses may book meeting room spaces, the Teaching Kitchen, and gallery spaces.  A library card is required for all studio and Teaching Kitchen reservations. All reservations must adhere to the reservable spaces policy and align with the Library's behavioral rules policy.
 

Meeting Room Spaces

Meeting rooms at the Downtown Library, Ellettsville Branch, and Southwest Branch hold 10–144 people, and most feature table and chair seating, projectors with screens, and whiteboards. The Downtown Library’s accessible auditorium offers fixed theater seating for 144, including a stage, stage lights, a projector with screen, DVD player, lectern, microphone options, and a piano and electronic keyboard. Additionally, a Meeting Owl Pro 360-degree camera is available for hosting hybrid meetings. This easy-to-use device combines a camera, mic, and speaker, creating the experience of in-person participation for hybrid meetings.

If you would like to show a movie or TV show in a Library space, you must have public performance rights. You can show any title listed on the Swank Movie Licensing website through the Library's subscription. For additional information, please read the Swank Movie Licensing FAQ.

For performances of any kind, including practices, we recommend using the auditorium space at the Downtown Library whenever possible, as other spaces may not be as conducive to such activities. 

Meeting room space can be reserved a week to 90 days in advance. 

Southwest Branch Teaching Kitchen

The Southwest Branch has a Teaching Kitchen available for reservations. The Teaching Kitchen has seating and equipment for up to 12 active participants, with a room capacity for 25 people. To reserve this space, you must have a library card and be at least 18 years old. Each presenter and participant in the space must sign a waiver. Those under the age of 18 must have a waiver signed by a parent or guardian. Print a waiver (PDF) for each individual attendee to sign. Waivers are to be presented to Southwest Branch staff prior to entering the Teaching Kitchen for your reservation. No alcohol is permitted. All classes or use of the space must end 30 minutes before the Southwest Branch closes to ensure time for the group to clean and reset the space. The Teaching Kitchen can be reserved a minimum of seven days and a maximum of 60 days in advance. This space allows for one reservation per day. See this list of items available for use in this space (PDF).

Art Exhibit and Display Spaces

The Ellettsville Branch and the Southwest Branch both have an art exhibit and display space available just outside their meeting rooms. A similar corridor space is available on the first floor of the Downtown Library. Spaces are available free of charge to individuals and community groups. To reserve those spaces, you must have a library card, be at least 18 years old, and have filled out the Request a Gallery Space form. All exhibit and/or display reservations must have completed and submitted the Art Exhibit and Display Release Form. Exhibits and display use is limited to no more than one month. We welcome donations from artists for works sold as a result of being on exhibit here, but the direct sale of works is not permitted on Library property. Please read the full Art Exhibit and Display Policy.

Level Up Digital Creativity Studio Spaces at the Downtown Library

Video and audio production studios are available free of charge to individuals of all ages with a library card in the Level Up Digital Creativity Center on the first floor of the Downtown Library. They may be reserved for up to 2 hours, as early as one week in advance. The maximum occupancy is 4 people in the audio studios and eight people in the video studio. 

Our all-ages video production studio includes an extensive line of professional-grade equipment, including a green screen, 4k camera, tripods, microphones, channel mixer, and studio lights. View the full equipment and software list. The Memory Preservation Station is also housed in the video production studio. View digitization equipment and supported media formats.

The audio production studios include iMacs, professional-grade software, headphones, Focusrite interfaces, condenser mics, keyboard controller, digital piano, dynamic mics, and guitars. View the full equipment and software list.

Study Rooms and Conference Rooms

Study rooms are located at all Library locations—the Downtown Library, the Ellettsville Branch, and the Southwest Branch—for individual and small group use. Conference rooms are available at both the Ellettsville and Southwest Branches. Each study room features a table, chairs, whiteboard, and dry erase markers. Each conference room features a table, chairs, and monitor.
 

Questions on how to reserve these spaces? Call 812-349-3050.