Meeting Room Reservation Instructions

For Nonprofit Organizations/Groups or Businesses

  • Read the Library’s meeting room policy.
     
  • Reservations are free for nonprofit organizations/groups.
     
  • Businesses must pay for reservations. Payment is due at the time of the reservation with a Visa or Mastercard credit card or by check.
     
  • When making a reservation, after you pick the date, time, and space that meets your needs, log in with your library card number or username and password. You should see your organization/group in the pull-down menu. If your organization/group is not already listed, you’ll need to create it. Use the 'Join or Create an Organization' link in the reservation area and follow the on-screen instructions. Please consider the various ways a name could be entered (e.g. SOS is Survivors of Suicide) and wait for Library approval before making a reservation.
     
  • If your patron account isn’t connected to your organization, use the 'Join or Create an Organization' link to request to be affiliated with your organization/group. You should receive an email notification within 72 working hours once your patron account is connected (Monday–Friday 9 AM–5 PM). You may then make a reservation on behalf of the organization.
     
  • You will receive an email notification when your reservation is approved by the Meeting Room Coordinator.
     
  • You may check the Library calendar to confirm your reservation or your meeting room account for reservation status and history.

 

For Government Units

  • Read the Library’s meeting room policy.
     
  • Government units must email meetingrooms [at] mcpl.info or call 812-349-3050 x1000 to make a reservation with the Meeting Room Coordinator.
     
  • Reservations are free for government units and a library card is not required.