The Downtown Library, Ellettsville Branch, and Southwest Branch are the perfect settings for your club, organization or business meeting, performance, art exhibit, or study session. All spaces are free of charge—with the exception of businesses—and are available during Library open hours. The use of Library spaces must benefit the residents of Monroe County. Businesses operating in Monroe County may reserve meeting rooms for a fee established by the Board of Trustees in the annual fee schedule. Individuals may book study rooms, conference rooms, and studio spaces, as well as request a gallery space for art and exhibits. Groups and businesses may book meeting room spaces, the Teaching Kitchen, and gallery spaces.  A library card is required for all studio and Teaching Kitchen reservations. All reservations must adhere to the reservable spaces policy and align with the Library's behavioral rules policy.
 

 

Meeting Room Spaces

Meeting rooms at the Downtown Library, Ellettsville Branch, and Southwest Branch hold 10–144 people, and most feature table and chair seating, projectors with screens, and whiteboards. The Downtown Library’s accessible auditorium offers fixed theater seating for 144, including a stage, stage lights, a projector with screen, DVD player, lectern, microphone options, and a piano and electronic keyboard. Additionally, a Meeting Owl Pro 360-degree camera is available for hosting hybrid meetings. This easy-to-use device combines a camera, mic, and speaker, creating the experience of in-person participation for hybrid meetings.

If you would like to show a movie or TV show in a Library space, you must have public performance rights. You can show any title listed on the Swank Movie Licensing website through the Library's subscription. For additional information, please read the Swank Movie Licensing FAQ.

For performances of any kind, including practices, we recommend using the auditorium space at the Downtown Library whenever possible, as other spaces may not be as conducive to such activities. 

Meeting room space can be reserved a week to 90 days in advance. 

 
 
  Downtown Library Meeting Room Photos and Additional Information

  Click on the photos to view them in a larger size.

Meeting Room 1BMeeting Room 1B

The maximum occupancy is 84. A projection screen and projector with HDMI and VGA connections and a powered lectern are available.

Meeting Room 1CMeeting Room 1C

The maximum occupancy is 60. A projection screen and projector with HDMI and VGA connections is available.

AuditoriumAuditorium

The maximum occupancy is 144 and seating is fixed. A projection screen and projector with HDMI and VGA connections, a powered lectern, stage lights, DVD player, piano, electronic keyboard, and microphone are all available.

Meeting Room 2AMeeting Room 2A

The maximum occupancy is 40. A monitor with HDMI and VGA connections is available.

Meeting Room 214Meeting Room 214

The maximum occupancy is 10. The room is set up in conference style.

The following meeting room combos are available at the Downtown Library.
Meeting Room 1B & 1C
Auditorium, 1B & 1C

  Ellettsville Branch Meeting Room Photos and Additional Information

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Ellettsville Meeting Room AMeeting Room A

The maximum occupancy is 58. A large screen monitor with an HDMI-only connection is available. The room is set up in conference style. A kitchenette is available upon request.

Ellettsville Meeting Room BMeeting Room B

The maximum occupancy is 50. An overhead projector and drop-down screen with an HDMI-only connection is available. The room is set up in conference style. A kitchenette available upon request.

Meeting Room A and B are also available at the Ellettsville Branch as a combo room.

  Southwest Branch Meeting Room Photos and Additional Information

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Southwest Meeting Room AMeeting Room A

The maximum occupancy is 50.

Southwest Meeting Room BMeeting Room B

The maximum occupancy is 50.

Meeting Room A/B ComboMeeting Room A/B Combo

Meeting Room A and B are also available at the Southwest Branch as a combo room.

The maximum occupancy is 100.

 

Southwest Branch Teaching Kitchen

The Southwest Branch has a Teaching Kitchen available for reservations. The Teaching Kitchen has seating and equipment for up to 12 active participants, with a room capacity for 25 people. To reserve this space, you must have a library card and be at least 18 years old. Each presenter and participant in the space must sign a waiver. Those under the age of 18 must have a waiver signed by a parent or guardian. Print a waiver (PDF) for each individual attendee to sign. Waivers are to be presented to Southwest Branch staff prior to entering the Teaching Kitchen for your reservation. No alcohol is permitted. All classes or use of the space must end 30 minutes before the Southwest Branch closes to ensure time for the group to clean and reset the space. The Teaching Kitchen can be reserved a minimum of seven days and a maximum of 60 days in advance. This space allows for one reservation per day. See this list of items available for use in this space (PDF).

When will you be accepting public reservations for the Teaching Kitchen?
We'll be accepting reservations starting August 1. 

 
 
  Teaching Kitchen Photo and Additional Information

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Southwest Branch Teaching KitchenSouthwest Branch Teaching Kitchen

The maximum occupancy is 25.

 

Art Exhibit and Display Spaces

The Ellettsville Branch and the Southwest Branch both have an art exhibit and display space available just outside their meeting rooms. A similar corridor space is available on the first floor of the Downtown Library. Spaces are available free of charge to individuals and community groups. To reserve those spaces, you must have a library card, be at least 18 years old, and have filled out the Request a Gallery Space form. All exhibit and/or display reservations must have completed and submitted the Art Exhibit and Display Release Form. Exhibits and display use is limited to no more than one month. We welcome donations from artists for works sold as a result of being on exhibit here, but the direct sale of works is not permitted on Library property. Please read the full Art Exhibit and Display Policy.

 
 
  Gallery Spaces Photos and Additional Information

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Downtown Library Gallery SpaceDowntown Library Gallery Space

One to four lit corridor walls are available just outside meeting rooms 1B and 1C.

Ellettsville Gallery SpaceEllettsville Branch Gallery Space

A wall display space is available just outside meeting rooms A and B.

Southwest Gallery SpaceSouthwest Branch Gallery Space

A wall display space is available just outside meeting rooms A and B.

 

Level Up Digital Creativity Studio Spaces at the Downtown Library

Video and audio production studios are available free of charge to individuals of all ages with a library card in the Level Up Digital Creativity Center on the first floor of the Downtown Library. They may be reserved for up to 2 hours, as early as one week in advance. The maximum occupancy is 4 people in the audio studios and eight people in the video studio. 

Our all-ages video production studio includes an extensive line of professional-grade equipment, including a green screen, 4k camera, tripods, microphones, channel mixer, and studio lights. View the full equipment and software list. The Memory Preservation Station is also housed in the video production studio. View digitization equipment and supported media formats.

The audio production studios include iMacs, professional-grade software, headphones, Focusrite interfaces, condenser mics, keyboard controller, digital piano, dynamic mics, and guitars. View the full equipment and software list.

 
 
  Digital Creativity Studio Space Photos and Additional Information

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Audio Studio 1Audio Production Studio 1

The maximum occupancy is four.

Video StudioAudio Production Studio 2

The maximum occupancy is four.

Video StudioVideo Production Studio

The maximum occupancy is eight.

 

Study Rooms and Conference Rooms

Study rooms are located at all Library locations—the Downtown Library, the Ellettsville Branch, and the Southwest Branch—for individual and small group use. Conference rooms are available at both the Ellettsville and Southwest Branches. Each study room features a table, chairs, whiteboard, and dry erase markers. Each conference room features a table, chairs, and monitor.

 
 
  Study Rooms and Conference Room Photos and Additional Information

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Downtown Library Study Room 250 or 252Downtown Library Study Room 250 or 252

Ellettsville Study Room 1 or 2Ellettsville Branch Study Room 1 or 2

Southwest Study Room 1 or 2Southwest Branch Study Room 1 or 2

Ellettsville Conference RoomEllettsville Branch Conference Room

Southwest Conference RoomSouthwest Branch Conference Room

Questions on how to reserve these spaces? Call 812-349-3050.